Room Maintenance

The room maintenance is a tool for organizing and tracking the maintenance and repair jobs.

In this way the rooms are marked as "not available" in the calendar without affecting report data.

Room maintenance jobs list

A list of the maintenance jobs per room is available in options⇒ tools⇒ room maintenance.

1. New room maintenance job: a "new room maintenance job" can be created by clicking on this button.

2. Show filter: searching with specific criteria is possible by clicking on this button.

3. Any existing room maintenance job can be edited by clicking on the respective row.

Create a new room maintenance job

Following these steps options⇒ tools⇒ room maintenance⇒ new room maintenance job, a new room maintenance job can be created.

The fields of the form should be filled in according to the directions below:

1. Room: clicking on this field a drop down list allows the selection among the registered rooms.

2. From : this date defines the first day of the scheduled maintenance job.

2. To :' this date defines the last day of the scheduled maintenance job.

4. Type: Select "out of order" if the room is completely not available, and no reservation can be made for this room during this period. In this case, the room maintenance job is displayed in the calendar and all channels will be updated, blocking this room. Select "out of service" if you need to register a small problem/damage in the room, such as a burned out lamp.

5. Status: Select the status that the maintenance job is in. When setting an "out of order" job to "finished", then this job will disappear from the calendar and all channels will be updated, unblocking this room.

6. Notes: Any additional note can be added in this field.

Calendar maintenance view

In the calendar you can see only the jobs categorized as: "out of order/not started" and "out of order/in progress".

Only these jobs can block the availability of the rooms. So, you can see at a glance which rooms are blocked and which ones are available.

As shown below, the jobs are marked in black color.

If you try to make a new reservation that overlaps the maintenance job, the system will not allow you to save it. The same happens if you try to schedule a maintenance job within the dates of a confirmed reservation.