Difference between revisions of "Room Maintenance"

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The room maintenance functionality can give you the tool you need to track and organize maintenance and repair jobs.    
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== Introduction ==
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In this way the rooms are marked as "non available" in the calendar without affecting report data.
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The room maintenance is a tool for organizing and tracking the maintenance and repair jobs.
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== Room maintenance jobs list ==
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A list of the maintenance jobs per room is available in '''options'''⇒ '''tools'''⇒ '''room maintenance'''.
  
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[[File:Rm list 1.png|1000px]]
  
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== ROOM MAINTENANCE JOBS LIST ==
 
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Click on '''options'''⇒ '''tools'''⇒ '''room maintenance''' and you will find the list of maintenance jobs.
 
  
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In this list you can monitor the jobs you have scheduled for each room.  
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'''1. New room maintenance job''': a "new room maintenance job" can be created by clicking on this button.
  
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[[File:rm_list.png]]
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'''2. Show filter: ''' searching with specific criteria is possible by clicking on this button.
  
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You can adjust the view according to the filters that are available at the top of the page:
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'''3.''' Any existing room maintenance job can be edited by clicking on the respective row.
  
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[[File:rm_filters.png]]
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== Create a new room maintenance job ==
  
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Following these steps '''options'''⇒ '''tools'''⇒ '''room maintenance'''⇒ '''new room maintenance job''', a new room maintenance job can be created.
  
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== CREATE A NEW ROOM MAINTENANCE JOB ==
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[[File:roommaint.png|700px]]
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[[File:roommaintN.png|700px]]
  
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Click on '''options'''⇒ '''tools'''⇒ '''room maintenance'''⇒ '''new room maintenance job'''
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The fields of the form should be filled in according to the directions below:
  
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In this form you should fill in the following data:
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[[File: roommaintN2.png|700px]] [[File: roommaintN1.png|700px]]
  
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[[File:rm_new_form.png]]
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'''1. Room:''' clicking on this field a drop down list allows the selection among the registered rooms.
  
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'''Room:''' the name of the room that needs repair
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'''2. From:''' this date defines the first day of the scheduled maintenance job.
  
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'''From-to :''' define the dates within you will schedule the job.
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'''2. To:''' this date defines the last day of the scheduled maintenance job.
  
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'''Type:''' Select "out of order" if the room is completely not available, and no reservation can be made for this room during this period. In this case, the room maintenance job is displayed in the calendar and all channels will be updated, blocking this room. Select "out of service" if you need to register a small problem/damage in the room, such as a burned out lamp.
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'''4. Type:''' Select '''"out of order"''' if the room is completely not available, and no reservation can be made for this room during this period. In this case, the room maintenance job is displayed in the calendar and all channels will be updated, blocking this room.  
  
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'''Status: ''' Select the status that the maintenance job is in. When setting an "out of order" job to "finished", then this job will disappear from the calendar and all channels will be updated, unblocking this room.
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Select '''"out of service"''' if you need to register a small problem/damage in the room, such as a burned out lamp.
  
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'''Notes''': if any important information is necessary.
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'''5. Status: ''' "Select the status that the maintenance job is in. When setting an "out of order" job to "finished", then this job will disappear from the calendar and all channels will be updated, unblocking this room.
  
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== CALENDAR MAINTENANCE VIEW ==
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'''6. Notes''': any additional note can be added in this field.
  
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In the calendar you can see only the jobs categorized as: "out of order" and "not started" or "in progress".  
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'''7. Click '''Save'''.
  
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Only these jobs can block the availability of the rooms. So, you can see at a glance which rooms are blocked and which ones are available.
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Alternatively, you can create a maintenance job from the Calendar by selecting the light bulb and dragging your mouse on the dates of the calendar. The fields of the form should be filled in, according to the directions above.
  
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As shown below, the jobs are marked in black color.  
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[[File:roommaintNC.png|1000px]]
  
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If you try to make a new reservation that overlaps the maintenance job, the system will not allow you to save it. The same happens if you try to schedule a maintenance job within the dates of a confirmed reservation.
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== Calendar maintenance view ==
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The calendar includes only the jobs that are categorized as '''"out of order/not started"''' and '''"out of order/in progress"'''. Only these can '''block the availability''' of the rooms, which is obvious at a glance. As shown below, the jobs are marked in dark grey color.  
  
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[[File:rm_calendar.png]]
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If a new reservation overlaps the maintenance job, the system will not save this reservation and a notification message will be appeared. The same happens in case that an existing maintenance job is rescheduled within the dates of a confirmed reservation.
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[[File:Rm calendar 1.png|700px]]

Latest revision as of 13:51, 10 September 2021

Introduction

The room maintenance is a tool for organizing and tracking the maintenance and repair jobs.

Room maintenance jobs list

A list of the maintenance jobs per room is available in options⇒ tools⇒ room maintenance.

Rm list 1.png


1. New room maintenance job: a "new room maintenance job" can be created by clicking on this button.

2. Show filter: searching with specific criteria is possible by clicking on this button.

3. Any existing room maintenance job can be edited by clicking on the respective row.

Create a new room maintenance job

Following these steps options⇒ tools⇒ room maintenance⇒ new room maintenance job, a new room maintenance job can be created.

Roommaint.png RoommaintN.png

The fields of the form should be filled in according to the directions below:

RoommaintN2.png RoommaintN1.png

1. Room: clicking on this field a drop down list allows the selection among the registered rooms.

2. From: this date defines the first day of the scheduled maintenance job.

2. To: this date defines the last day of the scheduled maintenance job.

4. Type: Select "out of order" if the room is completely not available, and no reservation can be made for this room during this period. In this case, the room maintenance job is displayed in the calendar and all channels will be updated, blocking this room.

Select "out of service" if you need to register a small problem/damage in the room, such as a burned out lamp.

5. Status: "Select the status that the maintenance job is in. When setting an "out of order" job to "finished", then this job will disappear from the calendar and all channels will be updated, unblocking this room.

6. Notes: any additional note can be added in this field.

7. Click Save.

Alternatively, you can create a maintenance job from the Calendar by selecting the light bulb and dragging your mouse on the dates of the calendar. The fields of the form should be filled in, according to the directions above.

RoommaintNC.png

Calendar maintenance view

The calendar includes only the jobs that are categorized as "out of order/not started" and "out of order/in progress". Only these can block the availability of the rooms, which is obvious at a glance. As shown below, the jobs are marked in dark grey color.

If a new reservation overlaps the maintenance job, the system will not save this reservation and a notification message will be appeared. The same happens in case that an existing maintenance job is rescheduled within the dates of a confirmed reservation.

Rm calendar 1.png

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