Special prices Setup
The system automatically checks if any special prices (discounts or surcharges) apply when you select the reservation date from inside the reservation.
Special prices can be:
Discount on rates e.g. early booking discount 10%, special offer ‘save 20€’, long stay discount 5% etc.
Surcharge on rates e.g. when your occupancy is very high and you want to increase rates, when you want to increase your prices for specific dates due to an event ect.
Special prices can be applied on accommodation and/or board and the can also be applied to specific types of rooms. Stay restrictions are also an option (eg. Minimum stay, exact stay).
To create and apply special prices on price lists you need to follow the steps below.
1. Open/closed calendar
Go to Settings and click 'Special calendars'.
- Click the 'New special calendar' button.
- Use Open/closed calendar to set the dates of stay that you want a special rate to apply (customer's stay). When a special price is valid, color green (open) and when it is not valid, color red (closed).
- Title: Give a title to the calendar (e.g. early booking discount 10%).
- Type: Choose Open/closed calendar
- Year-based: Select this if you are working with a day-by-day price list or if your season-based calendar is also year-based.
Move your mouse (point with your finger if you are using a smartphone or a tablet) on the buttons 'Open' or 'Closed'. Move your mouse (point with your finger if you are using a smartphone or a tablet) to the dates you want, click and color the dates. If you want to select multiple dates together, left click and hold while moving over the dates. You can also use filters right (Set, as) to set up a whole month etc. Click Save to OK the changes.
2. Special prices
To create a special price go to Settings and click Special prices'.
Click the 'New special price' button.
Fill in the 'Basic data', choose the type of this special price (discount or surcharge) and click Save.
Click on the tab 'Accommodation' and set the absolute value or percentage of the discount or surcharge.
Select the types of rooms that this special price applies to.
Choose if there is a stay restriction (eg. minimum 5 nights).
Click Save.
To apply the special price on board, click on the tab 'Board'.
Click on the types of board to apply the special price or leave unchecked if the special price doesn't apply.
Click Save.
3. Price lists
Go to settings and click 'Price lists'.
Click on the tab 'Special prices'. Click the button 'New special price'.
Special Price: Select the special price you want to apply to this price list (e.g. early booking discount10%, long stayers 5% etc.).
Validity from: The starting date that the reservation can be made in order for the special price to apply.
Validity to: The last date a reservation can be made in order for this special rate to apply.
Arrival: Choose the Open/closed calendar specifying the dates of stay for this special price to apply.
Click Save.
E.g. early booking
Step by step example of how to apply an early booking discount.
10% early booking discount on rates for reservations made from 1.12.2014 until 31.1.2015 for stays from 1.2.2015 until 30.3.2015. The early booking applies to all types of rooms and breakfast.
Step 1
Go to settings and click 'Special calendars'. Click the 'New special calendar' button. Use Open/closed calendar to set the dates of stay that you want the early booking discount to apply (from 1.2.2015 until 30.3.2015). Title: Give a title to the calendar (e.g. early booking discount TUI). Type: Choose Open/closed calendar
Move your mouse (point with your finger if you are using a smartphone or a tablet) and click on the button ‘Open’. Move your mouse (point with your finger if you are using a smartphone or a tablet) and click on the dates from 1.2.2015 until 30.3.2015. Color them with green (open). If you want to select multiple dates together, left click and hold while moving over the dates. You can also use the filters (Set, as) to set up a whole month. Move your mouse (point with your finger if you are using a smartphone or a tablet) and click on the button ‘Closed. Set ‘Remaining’ as closed (red). Click Save.
Step 2
Go to settings and click ‘Special prices’ Click the 'New special price' button. Fill in the 'Basic data', choose the type ‘discount’ and click Save. Click on the tab 'Accommodation' and set 10% discount. Select all types of rooms. Choose stay restriction ‘Without restriction’. Click Save. Click on the tab 'Board'. Set discount: 10%. Click on breakfast. Click Save.
Step 3
Go to settings and click ‘Price lists‘. Click on the price list that you want and go to tab ’Special prices’. Click on the button 'New special price'. Special Price: select the special price 10% early booking you created in step 2. Validity from: 1.12.2014 Validity to: 31.1.2015 Arrival: Choose the open/closed special calendar early booking discount TUI Click Save.
